Liberia

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Liberia is a country located on the west coast of Africa. It is bordered by Guinea, Sierra Leone, Cote d’Ivoire, and the Atlantic Ocean. The country has a population of about 4.9 million people and its official language is English. Liberia is known for its rich cultural heritage, diverse wildlife, and lush tropical rainforests.

Job Descriptions

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Current Staff

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Derek Bauman 2024

Derek Bauman

Bookkeeper

Rebekah Miller 2022

Rebekah Miller

Domestics Worker/Schoolteacher

Delvin Bauman 2023

Delvin Bauman

Medicine Program Director

Chauncey Zook 2022

Chauncey Zook

Orphan Program Assistant

Dave Stoltzfus family 2023

Dave & Rachel Stoltzfus

Orphan Program Director

Ryan Korver family 2024

Ryan & Melodi Korver

SALT Program Director

JOB DESCRIPTION

TITLE: Bookkeeper

COUNTRY: Tower Hill, Liberia

Responsibilities:

Cashier

  • Record all cash movement from bank to safe
  • Record all cash movement from cash drawer to recipient
  • Prepare cash advances as approved by the Field Director or Department Managers
  • Reconcile cash advances as soon as practical after recipient’s return to base
  • All cash movements are to be recorded in Cash Manager in the Dynamics SL Accounting System daily
  • Exchange money to local currency as required

Accounting

  • Record all income received
  • Record all expenses incurred
  • File and retain a paper trail of all income and expenses
  • Assist as needed to keep all inventory records up-to-date

Payroll

  • Prepare payroll monthly as instructed by the Field Director
  • Pay all necessary payroll taxes in a timely manner

Bank Accounts

  • Maintain a separate register for each bank account used
  • Reconcile all Liberian bank accounts monthly
  • File an electronic copy of all monthly bank statements

Provide for Ohio Accounting Department Monthly (by the 5th business day of the month)

  • An export of all general ledger activity for the month
  • A Trial Balance report in pdf format
  • A Detail General Ledger report in pdf format
  • A checking account register for all checking accounts used, in Excel format
  • A list of all cash account balances in Excel format
  • A record of all cash exchanges in Excel format

Computer Maintenance

  • Do daily backups of all data in the computer system
  • Be responsible for installation, setup, and maintenance of all computers and software
  • Be responsible for trouble shooting computer hardware and software problems
  • Maintain integrity and security in the computer network
  • Be responsible for printers and other computer accessories

Other

  • Be responsible to PRF office supplies
  • Prepare container reports for shipping department
  • Any other duties requested by the Field Director or the Ohio Accounting Department

JOB DESCRIPTION

TITLE: Field Director

COUNTRY: Tower Hill, Liberia

Responsibilities:

General

  • Create a positive atmosphere on the CAM compound and chair team meetings. Send minutes to CAM Ohio regularly. Communicate openly with all and take time to listen to the employees which will help keep operations flowing smoothly.
  • Plan monthly accountability meeting with all men on the compound as well as Light Mennonite Church men – Houseparent will chair the meeting.
  • Responsible to make sure all staff are following CAM guidelines. Report regularly to the Country Supervisor on all Liberia activities.
  • You are responsible for the spiritual wellbeing of the staff and creating a Godly atmosphere for the staff.

General office management and responsibilities include but are not limited to the following. (Many of these tasks may be delegated to others to make things flow)

  • Hire/fire national employees with approval from Ohio
  • Moderate morning devotions
  • Keep emails checked and correspond with the Ohio office daily as needed
  • Respond to all requests for assistance using a reliable native to evaluate requests
  • Arrange airport shuttle service for staff and visitors

Reports

  • Yearend reports – Make sure they get done. Many of these are actually done by the bookkeeper.
  • Program reports, testimonies, pictures – work with designated PR person (May be delegated to someone else, such as the secretary)

Customs and Broker

  • Oversee import process and clearing of containers
  • Deal with container problems and document changes as needed

Seed Program

  • Responsible for agriculture work in Liberia
  • Purchase and organize seed distribution (if budgeted)

Deliveries (It is important to always plan with Mechanic, SAO Director, Medical Director, and Warehouse Manager on all deliveries)

  • Sponsor-An-Orphan (food, books, materials, clothing)
  • Medicines-for-Multitudes
  • Family Food Parcels
  • Support-A-Widow Parcels
  • Help-for-the-Elderly Parcels
  • Clothing bags
  • TGS International items
  • Light Mennonite Church items

Purchasing

  • Be sure to get two quotes on all major commodities purchases
  • Commodities as needed for SAO Program (work with SAO Director)
  • Any other program-related items
  • Vehicles if purchased in-country

General Oversight of All Programs Listed

  • Sponsor-an-Orphan*
  • Support-A-Widow**
  • Help-for-the-Elderly**
  • Special Needs Fund
  • Literature including: 101 Favorite Stories from the Bible, 25 Favorite Stories from the Bible, Seed of Truth
  • Seed Project (if budgeted)
  • Medicines-for-Multitudes*
  • Water-for-the-World
  • International-Feed-A-Family
  • Hope-for-the-Handicapped
  • Clothing Bundle Project
  • Monitor budget spending reports. Keep an eye on the budget expenditures and cooperate with the Country Supervisor to keep finances in line as much as possible.

*Has a separate American Director

**Has a local Assistant Director

JOB DESCRIPTION

TITLE: House Parent/Maintenance

COUNTRY: Tower Hill, Liberia

Responsibilities:

General

  • Responsible for the spiritual wellbeing of the CAM staff.
  • Create an atmosphere that allows you to be a listener and give spiritual insight and accountability into the personal lives of the CAM staff.

CAM Responsibilities

  • Plan monthly accountability meetings with all the men on the compound as well as the Light Mennonite Church (LMC) expat men. You will chair the meeting. Return required accountability forms back to the Ohio office.
  • Plan the monthly accountability meeting or Bible study for the ladies and a person to lead out.
  • Coordinate the devotional part of morning staff devotions.
  • Know the spiritual condition of each of the person. Meet personally with each CAM staff person on a monthly basis or more often as needed. Make sure all staff are following CAM guidelines.
  • Work with the Field Director to resolve problems among CAM staff. Report to the Country Supervisor about these problems. Recommend dismissal when needed.
  • Report to the LMC pastors and/or the pastors of the Liberia Mennonite churches as needed in the event of serious moral failure or when help is needed from the church to resolve a conflict.
  • Clean and prepare guest quarters for visitors as needed. Host the CAM staff or plan the monthly CAM event.
  • Oversee the yard man and be responsible for maintenance at the CAM compound.
  • Oversee one CAM program, such as Water-For-The-World (WFTW) or the Gifts and Projects Catalog items.

Faith Mennonite Mission (FMM)

  • Listen to LMC pastor concerns if they see CAM staff is not supportive of the Liberia church’s faith and practice. Address these concerns with CAM staff and see that changes are made.
  • Inform LMC pastors of problems of CAM staff that result or will result in dismissal if not corrected.
  • Be willing to teach for FMM at their Biblical Discipleship Center.

JOB DESCRIPTION

TITLE: Mechanic

COUNTRY: Tower Hill, Liberia

Responsibilities:

  • Oversee Liberian mechanics
  • Oversee buying of parts in town by nationals
  • Schedule routine maintenance on vehicles
  • On the computer mechanic program, record all work done on vehicles and update expense records as needed
  • Order parts supplies from the states as needed and keep parts room stocked
  • Responsible for day to day planning and management of the shop
  • Be responsible for all engine overhauls and major mechanical work
  • Make sure both generators are in good running condition
  • Order fuel for generator and vehicles

JOB DESCRIPTION

TITLE: Medicine Program Director

COUNTRY: Tower Hill, Liberia

Responsibilities:

Medicine Program

  • Systemize so meds get moved out very quickly
  • Give monthly distribution spreadsheets to the warehouse manager for printing of delivery notes
  • Monitor medicine in warehouse and clinics very closely
  • Visit all clinics and examine records regularly
  • Plan med amounts for each clinic with assistant
  • Learn routes to help keep med deliveries be efficient
  • Check clinics for any discrepancies and problems
  • Add and remove clinics with approval from the Field Director and Country Supervisor
  • Order all meds from med offers with input from Assistant. Also work with CAM pharmacist in town.
  • Watch for any medicine being sold
  • Assist Sponsor-an-Orphan (SAO) Director with orphans’ health issues, hospital visits, etc. (SAO team is currently getting and verifying receipts from clinics)
  • Take charge of the employee medicine cabinet

Other

  • Oversee Tower Hill security personnel. Security personnel reports to you.
  • Check security patrol daily. Type security schedule monthly.
  • Assist the warehouse manager by monitoring the warehouse activity if he is not present
  • Perform other duties around the CAM compound as requested and needed

JOB DESCRIPTION

TITLE: Orphan Program Assistant

COUNTRY: Tower Hill, Liberia

Responsibilities:

Sponsor-an-Orphan (SAO) Program

  • Sponsorships
    • Interview new children coming into the orphanages.
    • Take pictures of the orphan children and give them to the office secretary.
    • Receive profiles and releases from administrators and verify that the information is accurate before submitting to the secretary.
    • Perform 2-year updates on a monthly schedule. Compare new photos with old photos before submitting to secretary.
    • Complete letters to the Ministry of Health (MOH) informing them of new profiles and releases. Letters are given to SAO Director for approval/signature and delivery to MOH.
    • Print out new roll calls for the Administrators on a monthly basis or as needed.
    • Be available to meet with church pastors seeking assistance or do checks on churches seeking assistance to verify their integrity.
    • Be available to give spiritual guidance through counseling children, teaching at workshops, etc.
    • Assist SAO Director in all aspects of the program.
    • When called upon, attend Open House meetings in Pennsylvania to give reports on SAO and inform donor base of what is actually happening on the field.
    • Must initially attend orientation sessions at the Ohio headquarters to receive proper training for the SAO Program.
  • Help Oversee Orphanages
    • Evaluate homes.
    • Do spot checks for integrity including periodic food warehouse inspections.
  • Oversee National Staff
    • Attend SAO Administrator meetings bi-weekly.
    • Attend and at times chair the monthly church SAO supervisor meetings. (The supervisors are listed under you for the annual supervisor/job description meetings.)
    • Monitor Administrators Motorcycle log at Light Mennonite Church regularly.

Tower Hill Compound

  • Attend staff and team meetings.
  • Assist in grounds maintenance as needed.

JOB DESCRIPTION

TITLE: Orphan Program Director

COUNTRY: Tower Hill, Liberia

Responsibilities:

Sponsor-an-Orphan (SAO) Program (Responsible for the overall direction of the SAO Program)

  • SAO Program Assistant and CAM Education Officer will report to you
  • 6-10 national administrators who monitor the homes and also the Church-Based Orphan Program will report to you
  • 10+ Supervisors working with the Church Orphan Program report to the SAO Program Assistant
  • Provide oversight for the Church Orphan Program
  • Responsible for adding homes, church orphans, and distribution centers as well as the removal of any of those with problems
  • Stay current on local government issues that pertain to orphans and children institutions, which may mean attending some meetings with Ministry of Health officials, etc.
  • Plan annual youth retreat
  • Be responsible for sponsorships, pictures, and records of children
  • Work with the secretary who enters profiles

Oversee Orphanage Directors

  • Have annual meetings with them
  • Meet with them individually when problems arise
  • Meet with the Orphanage Grievance Committee if needed
  • Plan workshops annually with caretakers, cooks, and teachers
  • Evaluate homes
  • Do spot checks for integrity

Oversee Administrators / SAO Staff

  • Chair bi-weekly Monday morning meeting with administrators and discuss problems and how to deal with them
  • Rotate administrators to avoid integrity problems
  • Keep morale up and adapt to their culture but keep integrity in the program
  • All SAO staff reports to you and need your approval for decisions made

Other

  • Participating in morning devotions
  • Attend staff and team meetings
  • Work with the Field Director in hiring new staff for SAO

JOB DESCRIPTION

TITLE: SALT Program Director

COUNTRY: Tower Hill, Liberia

Responsibilities:

Policies

  • Maintain compliance to Christian Aid Ministries SALT guidelines
  • Develop policies and processes to create a structure/organization that can grow as painless as possible (always considering it in light of an exit plan)
    • Standardized processes and organizational structure to give the staff the bandwidth and the confidence to begin new groups and train new staff
    • Accountability in every level of the organization
  • Initiate goal setting (and keep each other accountable)
    • Five year
    • Three year
    • One year
    • Quarterly

Program Management

  • Bring SALT reports to the monthly / weekly staff meeting at CAM base in Liberia
  • Oversee hiring and managing regional facilitators
    • Ensure that facilitators are receiving periodic teaching and keep the vision alive
    • Develop new facilitators with a training program
  • Travel with regional managers to monitor general operations as much as possible
  • Ensure that proper teaching (business & spiritual) is occurring at all locations where SALT is operating.
  • Assist facilitators with problems and challenges in the program

SALT Promotion

  • Meet with interested churches or groups to explain the SALT program
  • Assist with vocational school / Agri-Plus program implementation when needed

Secretary / Bookkeeper (use indigenous staff for data entry whenever possible)

  • Enter SALTware data when needed
  • Print documents and resources needed from SALTware for the program

JOB DESCRIPTION

TITLE: Schoolteacher

COUNTRY: Tower Hill, Liberia

Responsibilities:

  • Responsible to teach school and any other activity that pertains to school
  • Communicate frequently with school chairman about school so as to avoid problems
  • Treat children and all families impartially as partiality can quickly cause problems on a compound setting
  • Regularly meet with parents to go over student progress and to discuss deficiencies
  • Share apartment with secretary and share household duties and responsibilities
  • Help out in spare time with office and house work as needed
  • Perform any other duties requested by CAM administration

JOB DESCRIPTION

TITLE: Secretary

COUNTRY: Tower Hill, Liberia

Responsibilities:

Assistant Bookkeeper

  • Give out and receive cash expense forms and observe program director authorization of and accountability for cash transactions.
  • Be responsible for assigned cash drawer, including coding transactions and reconciling it.
  • Assist the bookkeeper in preparing envelopes with funds for the monthly stipends of orphanages.
  • Assist the head bookkeeper in all areas of bookkeeping/accounting.
  • Serve as bookkeeper in the absence of the head bookkeeper.

Sponsor-an-Orphan (SAO) Program

  • Maintain current orphanage, church distribution area, and child records in Dynamics.
  • Upload photos and information onto the share file as often as there is a batch ready and contact the Ohio office secretary.
  • New Child Profiles
    • The SAO Program Assistant is responsible to provide you with all the child profiles and pictures to download.
    • Proofread child profiles and enter each one into Dynamics.
    • Match profiles with pictures properly labeled on the P: drive.
  • Child Updates
    • Update child information in Dynamics that is turned in with the two-year updates.
    • Check for mistakes of information (on profiles and comparing photos) on updates as compared to original information obtained at the time of new child profile. Refer discrepancies back to the SAO Director or SAO Program Assistant.
    • Make update information for our donors accurate and interesting. Be sensitive to not include inappropriate language in update and release information.
  • Child Releases
    • Enter a child’s release information into Dynamics. Make the release information appropriate and interesting for the sponsor.

Other

  • Type letters for the Public Relations (PR) officer.
  • Type Team and SAO Meeting Minutes.
  • Download all Support-A-Widow (SAW) and Hope-for-the-Elderly (HFTE) recipient pictures on computer. Send several recipient receipts to Ohio office.
  • Photo copy documents as needed.
  • Enter vehicle work reports for mechanic.
  • Make monthly calendar for staff.
  • Make new time cards every two weeks and mark any late punches on the spreadsheet for accountant.
  • Work with national cook for kitchen supplies. Keep cash flow for kitchen items.
  • Be available as contact person for Ohio. Send PR photos to Ohio office as often as they are available.
  • Take care of cook shack and pantry food usage and payments.
  • Make delivery notes and inventory receipts in absence of the warehouse manager.
  • Be the public relations contact for the home office.

Derek Bauman

BOOKKEEPER

Rebekah Miller

Domestics Worker/Schoolteacher

Galen & Mary Ellen Wagler

House Parents

Joshua Miller

MECHANIC

Delvin Bauman

MEDICINE PROGRAM DIRECTOR

Chauncey Zook

ORPHAN PROGRAM ASSISTANT

Dave & Rachel Stoltzfus

Bryson, Alex

ORPHAN PROGRAM DIRECTOR

Ryan & Melodi Korver

Andre, Laura, Bryce

SALT PROGRAM DIRECTOR

Maria Gingerich

SECRETARY